Three Steps To Writing Perfect Sub Plan

The best middle school teachers have a plan.

My first week of teaching was rough. Let me tell you. And it got a little rougher when my principal came in to check on me Thursday afternoon. I was wearing my winter coat and a hat … inside.

“You feeling okay?” Nope. I was not feeling okay. I felt like I was teaching in Antarctica. She told me not to come in the next day. I needed to stay home and rest. 

Cue panic.

I had never in my life written a sub plan. I felt absolutely terrible. And I had taught these kids for exactly four days. I didn’t even know what I was doing!! Much less what someone else should do! 

Since that day six years ago, there have few days where I’ve had to call out last minute. I learned pretty quickly writing a sub plan is not quick or easy. Turns out there are a lot of facets a substitute teacher needs to know about your campus and classroom.

Great news… I’m giving you my sub plan template and sharing my super low prep, go-to sub plan!

I will say this. Teaching the same thing five times in one day does make writing sub plans easier. This sub plan is definitely geared toward middle school teachers, but can be used to science or social studied in upper elementary as well.

The Three Parts Of A Perfect Sub Plan

The bell schedule should be on the first page of your sub plan.
\A middle school teacher’s sub plan should include campus logistics, classroom logistics, and daily plans!

Step 1: Campus Logistics

So, here are the three components to a great sub plan you should print and keep NOW for those days you are unexpectedly gone. Plus, I’m sharing my sub plan template with you – including some verbiage and ideas for policies and procedures a sub may need to know! I’ve broken this down into three sections for you. 

As a middle school teacher, you know how complicated your campus can be! Your classroom is not a stand alone entity. It is one small piece in maze of other teachers, classrooms, and staff. Include information like: 

  • The bell schedule
  • Your duty location
  • Phone numbers to the office staff & other teachers on your team/grade level
  • The nurse’s extension (for emergencies)
  • Where the AED is – I can write this at a later time, but it’s important! 

Step 2: Classroom Policies

What is important to know about your classroom? Add that information here. It’s hard to remember what to include when you wake up in the middle of the night puking. 

A sub plan organized by campus info, class policies, and daily plans.
This plan includes all the necessary information for a sub!
  • Rosters!!
  • Seating Charts (preferably with name and picture if you can.) Highlight two students in each class you trust to answer questions truthfully.
  • A list of kids who have medical alerts that they should know (heart condition, allergy… use judgement here and ask admin what is appropriate). 
  • Your prep hour
  • Bathroom policy
  • Cell phone & headphones policy
  • Device (classroom Chromebook/iPad) policy
  • Group work policy
  • How and when to distribute supplies
  • Anything else that you think is important for your sub to know. Do you do something special with backpacks? If you need them to use the computer/projector/DVD player, how does it all work? 

Step 3: Daily Plans

This is what you think of when you think of writing sub plans. What are the kids going to do?

Here’s my secret recipe.

Step one

I start with an article from either Tangstar Science or  Newsela every time. Did you hear me? EVERY TIME! 

Tangstar Science is a TPT store with engaging, relevant science articles for middle and high school students. Each article includes comprehension questions – short answer and critical thinking. One of my favorites is The Chemistry of Fireworks. Kids think it is so cool. This tends to be written at a little bit of a higher level, so sometimes I will ask the sub to read it to them and go over the answers to the questions. Her store is such an awesome resource for middle school teachers!

Newsela is a database of nonfiction articles. You can find just about any topic under the sun. I love Newsela because you can adjust the lexile level for students who need accommodations. (Fun fact: did you know you’re legally responsible to accomodate for students even if you are not there?!) 

This screenshot of Newsela shows a variety of text selections about volcanoes.
This shows four articles come up in a search for volcanoes on Newsela. Several more were included in the search and each article has several lexile levels.

Step two

Students use this article to make a comic strip. I have hundreds of these copies in my emergency sub folder because they are so easy. They use the information to summarize what happened at six different points in the article and then they draw and color it. Keep in mind, you’ll probably need to do this with them and model it before you leave it as a sub plan. 

Download the comic template I use here for free!

Step three

This is a coordinate grid graphing activity of a volcano.
Keeps early finishers busy with this coordinate grid!

Leave something for kids who finish early. My worst fear is always that kids will rush through it and then cause chaos. but leaving something like this Volcano Coordinate Plane Mystery Picture gives them a task to complete. 

Copy everything and keep it in a tub or a file box in your classroom with your emergency sub plan info. This is will save you someday!

Let me make a suggestion.

Knock out at least the first two components of your lesson plan this week! You’ll thank yourself later. If you can get at least one day of lessons and copies done and set aside, even better! 

If you include these three components while you write your sub plan, your sub will love you. And so will your admin! 

Classroom Management, Middle School
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