I am not a fan of writing emails. It takes so much time, and even copying and pasting is tough because I usually have to copy and paste the email. Then I lose my message. What if I told you there was a shortcut to sending emails with a few clicks? Introducing Gmail templates!
Google allows you to save email templates so at the click of a couple buttons, you can fill in an entire email and send it off!
Scroll down to watch how to set them up!
1. Checking on student work
Let me show you the three ways I use them most! When students are virtual, I can’t always tell they’re working by looking at them on the virtual meet screen (most likely because their camera is off). But if I can see their progress on Formative, EdPuzzle, or I open their Google Doc and they haven’t completed work, I’ll send them a generic email from my template bank saying:
We’ve been working on our assignment on Formative for almost the whole class period so far and I don’t see that you’ve made any progress.
Do you need help?
Sometimes I send it to the kids, sometimes I send it to parents. Either way, it gives me a tool to document work and hold kids accountable.
2. A generic response
I use a missing work form to keep track of digital late work. When kids send me emails saying they’ve turned in late work, I send them the following email using about two clicks:
If you’ve turned in a late assignment, please be sure to fill out a missing work form on the classwork page of the website! That way, I have a record and know go back to look at it. If you only email me, your missing assignment will get lost in other emails.
Here’s the link: (link to form here)
I love it! It saves me so much time in typing out the exact same email!
3. Periodic communication
When conferences came around, I created a Gmail template to send to parents of students who I needed a conference with. All I had to do was copy and paste the email, click a few buttons, and change the students name and I had a clear, almost personalized email to parents inviting them to conferences. This is something I also do for students who are missing projects, are failing, or anything else where I need to email more than two parents or students for something.
Gmail templates are the easiest tool I wish I’d known about for years! Watch the video below to learn how to make them!